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Time Management Exercises for Work
“Income has no value without time,” says Tim Ferris, author of The 4-Hour Work Week. He explains that time is the most non renewable currency or value exchange. The following are two of the best time management exercises for work. If you focus on managing your time at work to become faster and more effective, you will find that this will carry over into all aspects of your life.
First easy exercise for time management at work:
The 80/20 rule
1. Write down every task you do at work for a week. This includes, conversations you have, emails you write, meetings you attend, doodles you draw, projects you research, presentations you design, accounting, planning, writing to do lists- LITERALLY, write down everything!
This also includes any tasks that others are doing that may take more of your time. For instance, if you have to read each email that is sent to you, or re-stock the paper trey in the printer every time you print.
2. At the end of the week, count every one of those tasks and divide it by 5. Write down the result or number of the equation.
3. Next, prioritize those tasks from most efficient and important to least efficient and important. The most important task being #1 and so on…
4. Now the number you wrote down in step 2 is the number of tasks you may take away from your list of priorities.
5. The last step is to find ways to eliminate or greatly reduce all of the other tasks.
This is based off the principle that 20 percent of everything we do at work usually produces 80 percent of your desired outcomes.
Second easy exercise for time management for work:
Help others when it's worth the value of your time, and ask for more help often.
I know it sounds rude and strange, but before you consider helping someone else, literally evaluate the return on investment. If you find that you are helping people at work a lot and receiving very little help from them in return, then you are not working efficiently. Sometimes, people help others for the value of relationship building. Evaluate the value of the relationship by placing a number on it. What number? Any dollar amount you are willing to pay for that relationship. So, taking out the trash for your boss (X) builds a relationship with a value of Y (Y= whatever dollar amount you would pay to build that relationship with that person by doing what you are doing). So if you would be willing to pay 50 dollars to have a better relationship with your boss by taking out his trash every day, and it takes 15 minutes out of your time every day, you should take your hourly rate, and divide that by 60 minutes, then multiply that by 15 to get your daily expense for taking out your bosses trash. Then figure your weekly and annual rate of expense for taking out your boss’s trash. Is it more than your original hypothetical value of 50 dollars? If I get paid 10 dollars per hour, I would have paid 2.5 dollars per day to perform this task (12.5 dollars per week). So, after one month of taking out the trash for my boss, I will have reached the total amount of money I was willing to pay to reach my relationship building goal for performing that task. Consider: would it have accomplished the same goal to buy your boss a 25 dollar gift card to Starbucks that month?
Evaluate that original list of tasks you wrote in the first work exercise and evaluate each task that involves helping others in this way. Then conversely, evaluate how much money you could save by asking others to “help” you do any of the tasks on the list that you do not specifically need to do yourself directly. Remember, time is money, and in many cases, time is even more valuable.
For regular shorts about time management that will save you time, while learning to save more time, visit:
...and check out some of these specific tips for managing time at work:
For more useful information and tools about Time Management that you can use at work, visit:
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